HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Early Years Funded Entitlement (EYFE) – Parent Guide What is EYFE? EYFE is government‑funded childcare that helps families access early education. Happy Bears Early Years Ltd is registered with West Sussex County Council to offer funded places. Eligible families may receive: Universal Funding (3–4 years): 15 hours per week Working Families Funding (from 9 months): 30 hours per week 2‑year‑old Funding: 15 hours per week for eligible families Parents must apply for funding and keep eligibility codes up to date. When Does Funding Start? Funding begins the term after your child reaches the eligible age. Terms start in January, April and September . How to Apply for Funding Parents can apply for their funded childcare hours through Childcare Choices (HMRC), where you will receive an 11‑digit eligibility code to give to us so we can secure your child’s place. Parent Declaration To claim funding, you must complete a Parent Declaration. You may need to update it if: Your child’s hours change You use more than one provider Your eligibility changes West Sussex County Council requests updated information Accessing a Funded Place. Places depend on room capacity and staffing. If we have more applications than places, priority may be given to: Looked‑after or previously looked‑after children Children with SEND Siblings already attending Children needing regular attendance patterns Families with identified needs A place is confirmed once registration forms and the Parent Declaration are completed. EYFE Delivery Times (Term‑Time Only) Monday–Friday: 8:00am–4:30pm Saturday: Closed Sunday: Closed These are the hours during which funded childcare can be delivered. They do not increase your child’s individual entitlement. Session Times: Early Drop‑Off / Breakfast Club: 8:00am–8:45am (45 mins) Morning Session: 8:45am–11:45am (3 hrs) Afternoon Session: 11:45am–2:45pm (3 hrs) Full Day Session: 8:45am–2:45pm (6 hrs) Extended Collection: 2:45pm–4:30pm (1 hr 45 mins) A child attending 8:45am–2:45pm Monday–Friday receives 30 funded hours. You can choose fewer days or mix sessions depending on availability and your entitlement. Optional Extras (If an addition outside of Funded entitlement hours) Early Drop‑Off: £7.50 Extended Collection: £15.00 T-shirts: £6.50 Bookbags: £8.50 If you have unused funded hours, you may use them for these sessions. These extras are optional and not required to access EYFE. Privately Paid Childcare If your child is not eligible for EYFE, or you need extra hours, our rate is £9.00 per hour. Privately paid hours beyond funded entitlement are charged separately. Additional Services We may offer optional extras such as: Trips and outings Additional activities or classes Extra childcare hours Uniform: T-shirts and/or a Bookbag These are not required to access EYFE. Charges will always be clearly communicated Attendance & Absence Please let us know if your child will be absent. Funded hours cannot be saved or moved to another week. If Happy Bears is unable to provide a funded session unexpectedly, we will try to offer an alternative where possible. Leaving or Changing Sessions We require four weeks’ written notice if you wish to withdraw your child or change funded attendance patterns. Notice periods include holidays and closure periods. Support for Children with SEND We welcome all children and work closely with families to support individual needs. Where appropriate, we may apply for: Inclusion Funding Early Years Pupil Premium (EYPP) Disability Access Fund (DAF) Equality & Inclusion We are committed to fair access for all families. We follow our Equality, Diversity and Inclusion Policy and SEND Policy. Policy Review This guide is reviewed annually or sooner if Government or Local Authority requirements change.

Happy Bears Early Years Ltd offers warm, caring childcare and nursery in Furnace Green, Crawley, with funded spaces for children aged 9 months to 4 years. HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Welcome to Happy Bears Early Years Ltd Welcome to Happy Bears Early Years Where little steps make big smiles At Happy Bears Early Years, we are thrilled to welcome families into a warm, inclusive, and nurturing environment for children aged 9 months to 4 years. Our setting is designed to feel like a second home — a place where every child is valued, supported, and encouraged to shine in their own unique way. Our passionate and experienced team is dedicated to providing high-quality early education that sparks curiosity, builds confidence, and nurtures each child’s individual strengths. Through play-based learning, rich communication opportunities, and thoughtfully designed activities, we help children develop essential life skills while having fun every single day. We pride ourselves on being an inclusive setting where all children — including those with SEND, EAL, and varying learning styles — can access learning that meets their needs. Strong relationships, close communication with families, and a commitment to equity underpin everything we do. Thank you for considering Happy Bears as part of your child’s early learning journey. We look forward to welcoming you into our community and supporting your little one as they grow, explore, and thrive every day.

Happy Bears Early Years Curriculum Where little steps make big smiles At Happy Bears Early Years, our curriculum is designed around the children in our care. We want every child to play, learn, grow and belong, building strong foundations for their future. Our curriculum is child-centred while also providing purposeful opportunities to introduce children to new experiences, vocabulary, ideas and the wider world around them. What matters to us Our curriculum has five key priorities: Communication & Language – developing vocabulary, understanding and confidence to communicate. Relationships & Wellbeing – helping children feel safe, secure, valued and able to build positive relationships. Independence & Life Skills – encouraging children to make choices, try things for themselves and develop confidence. Curiosity & a Love of Learning – supporting children to explore, investigate, problem-solve and enjoy learning. Inclusion for All – recognising that every child is unique and ensuring all children can participate, communicate and belong. How children learn at Happy Bears Children learn through a balance of child-led play, continuous provision, everyday routines, high-quality adult interactions and carefully planned learning opportunities. Each half term we introduce an overall topic, alongside a Book of the Week, Makaton Sign of the Week and planned experiences across the seven areas of learning. These provide inspiration and new experiences while remaining flexible enough to follow children’s individual interests, needs and next steps. Our Early Educators think carefully about what children already know and can do, what we want them to learn next and how we can help them achieve it. We place a strong emphasis on communication and vocabulary. Adults model language, comment on children’s play, introduce new words naturally and give children plenty of time to process and respond. We also use Makaton to support communication and inclusion. Cubs & Bears 🐻 Our Cubs Room (under 2.5s) focuses particularly on secure relationships, early communication, emotional wellbeing, sensory exploration, physical development, early mathematical understanding, and growing independence through everyday routines and play. Our Bears Room (2.5–4 years) builds on these foundations, supporting children’s independence, confidence, communication, friendships, self-regulation, early literacy and mathematics, creativity, problem-solving and preparation for their next stage. Every child, every journey ❤️ We recognise that children develop in different ways and at different rates. Our curriculum is adapted around the individual child, including children with SEND and those who may need additional support or challenge. We work closely with parents and carers, recognising families as children’s first and most important educators, and value what they tell us about their child’s interests, experiences and development at home. Our aim is for children to leave Happy Bears as confident, curious and increasingly independent learners, with strong relationships, communication skills and a genuine love of learning — ready for the next stage of their individual journey. Play • Learn • Grow • Belong 🐻💛 HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Our inclusive ethos At Happy Bears Early Years, we believe that every child is unique, capable and deserving of the very best start in life. We are committed to creating a warm, welcoming and inclusive environment where all children and families feel valued, respected and supported. We celebrate diversity and recognise that children develop, learn and communicate in different ways. Our curriculum and practice are designed to ensure every child has the opportunity to participate, belong and thrive. We work closely with parents, carers and professionals to understand each child’s individual strengths, interests and needs. Through strong partnerships, early identification and personalised support, we strive to remove barriers to learning and development, enabling every child to reach their full potential. At Happy Bears, children’s emotional wellbeing is at the heart of everything we do. We foster positive relationships, nurture confidence and self-esteem, and support children to develop resilience, independence and a lifelong love of learning. Our child-centred approach values children’s voices, interests and experiences. We provide an environment where every child feels safe, heard and included, regardless of their background, culture, language, ability or individual circumstances. By embracing inclusion in all aspects of our practice, we create a community where differences are celebrated, kindness is encouraged and every child is given the opportunity to flourish. Attendance and Absence At Happy Bears Early Years, we understand that regular attendance helps children build secure relationships, develop confidence and make the most of their learning opportunities. We ask families to inform us as soon as possible if their child will be absent from a session. Accurate attendance records are maintained for all children and form an important part of our safeguarding responsibilities. If a child who is expected to attend does not arrive and we have not received notification of their absence, we will contact parents or carers to ensure the child’s wellbeing. Where necessary, we may also contact emergency contacts if we are unable to reach a parent or carer. We encourage families to provide additional emergency contacts and to keep all contact details up to date so that we can communicate effectively in the event of an emergency. Where attendance concerns arise, we work in partnership with families to understand any barriers and provide support where needed. Any unexplained or prolonged absences will be followed up in line with our Safeguarding and Child Protection Policy. At Happy Bears Early Years, children’s safety, wellbeing and happiness remain at the heart of everything we do. Our full Absence and Attendance Policy is available upon request. Illness & Medications We kindly ask parents not to give Calpol or any other fever‑reducing medication before bringing their child in. These medicines can temporarily lower a temperature and hide signs of an underlying illness, which makes it much harder for us to spot when a child is genuinely unwell. If your little one isn’t feeling themselves, the best place for them is at home where they can rest and recover comfortably. If your child has recently been unwell or you’re unsure whether they should attend, please speak to a member of the team so we can support you. Confidentiality At Happy Bears Early Years, we respect the privacy of all children, families and staff. We are committed to handling personal information responsibly, securely and in accordance with UK data protection legislation. Information shared with us is treated confidentially and is only accessed by those who need it to support children’s care, learning, development and wellbeing. We work closely with parents and carers and will always seek consent before sharing information with other professionals, unless there is a safeguarding concern or a legal requirement to do so. Our staff team receive training in confidentiality and data protection and understand the importance of protecting sensitive information at all times. Further information can be found in our Confidentiality Policy and Privacy Notice, which are available upon request. Safeguarding at Happy Bears At Happy Bears Early Years, the safety, wellbeing and happiness of every child is our highest priority. We are committed to providing a safe, nurturing and inclusive environment where all children, including those with Special Educational Needs and Disabilities (SEND), feel valued, respected and supported to thrive. We believe that safeguarding is everyone’s responsibility. Our staff team are trained to recognise and respond to concerns about a child’s welfare, and we work closely with parents, carers and external professionals to ensure children receive the support they need at the earliest opportunity. Our approach is child-centred and inclusive. We understand that children may communicate their needs, feelings and experiences in different ways, and we are committed to ensuring every child’s voice is heard. We actively remove barriers to participation and work in partnership with families to support children’s emotional wellbeing, development and safety. Happy Bears Early Years follows robust safeguarding policies and procedures in line with the Early Years Foundation Stage (EYFS), West Sussex Safeguarding Children Partnership guidance and statutory safeguarding requirements. Our Safeguarding Team Samantha – Designated Safeguarding Lead (DSL), Nursery Manager and SENCo Kayleigh – Designated Safeguarding Lead (DSL) and Deputy manager Lisa - Designated Safeguarding Lead (DSL) and SEND Support Assistant Together, we work closely with children, families and external agencies to ensure that every child receives the support, protection and early help they need to remain safe, happy and able to thrive. Copies of our safeguarding and child protection policies are available upon request.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Admissions and Settling‑in Policy At Happy Bears Early Years Ltd, we are committed to ensuring that every child experiences a smooth, supportive transition into our care, in alignment with the Early Years Foundation stage. We recognise each child as unique and aim to provide an inclusive, nurturing environment where all children feel safe, valued, and ready to learn. This policy outlines our admissions procedures, priority criteria, required information, and our approach to settling children into the setting. 1. Admissions Criteria and Priority Order Happy Bears Early Years Ltd welcomes all children aged 9 months to 4 years. When applications exceed available places, we allocate places in a fair, transparent, and non‑discriminatory way. Priority will be given in the following order: Looked After Children and Previously Looked After Children. Children currently or previously in the care of the local authority. Children with identified SEND or those undergoing assessment Where a place at Happy Bears Early Years would best meet their developmental, emotional, or educational needs. Children living within the local area Supporting accessibility and continuity for families in our immediate community. Siblings of children already attending the setting Promoting family stability and ease of drop‑off and collection. All other children in order of application date Remaining places are offered on a first‑come, first‑served basis. All admissions decisions comply with the EYFS 2025, the Equality Act 2010, and our commitment to inclusion and safeguarding. 2. Registration Process • Parents/guardians receive clear information about our services, fees, availability, and EYFS curriculum upon enquiry. • Parents complete a registration form capturing essential child details, emergency contacts, medical information, dietary requirements, allergies, and individual needs. • Required documentation is collected, including the child’s birth certificate, immunisation records, and parental permissions in line with EYFS 2025 requirements. • A place is confirmed once registration forms are completed and any required deposits or funding forms are returned. 3. Settling‑in Period We recognise that starting a new setting is a significant transition for young children. Our settling‑in approach is: • Individualised — tailored to each child’s emotional and developmental needs. • Gradual — allowing children to build confidence at their own pace. • Collaborative — planned with parents to ensure consistency between home and nursery. Parents are encouraged to stay during initial sessions to support their child’s sense of security. 4. Supporting the Settling‑in Process • Each child is assigned a designated key person who supports their emotional well‑being, development, and parent partnership in line with EYFS guidance. • The key person gathers detailed information about the child’s routines, preferences, comfort strategies, and family context. • Children may bring familiar items or comfort objects from home to support their sense of belonging. • Staff use warm, responsive interactions to help children feel safe and connected. 5. Communication with Parents • We maintain consistent, transparent communication throughout the settling‑in period. • Parents receive updates on their child’s, and progress using their preferred communication method (face‑to‑face, phone, or digital updates). • Staff work closely with families to review and adjust settling‑in plans as needed. 6. Transition Support • We provide structured activities and routines that help children transition smoothly between home and the setting. • Calm, quiet spaces are available for children who need time to regulate or rest, reflecting EYFS 2025 emphasis on emotional well‑being. • Staff support children in forming secure attachments and developing confidence in the environment. 7. Inclusion and Diversity • We adhere strictly to EYFS 2025 standards promoting equality, inclusion, and diversity. • Every child’s background, culture, language, and individuality are respected and celebrated. • We make reasonable adjustments to ensure all children, including those with SEND, can fully access our provision. 8. Evaluation and Feedback • Settling‑in procedures are regularly reviewed using parental feedback, staff observations, and children’s emotional responses. • We adapt our practice to ensure continuous improvement and alignment with EYFS 2025 best practice. • Parents are encouraged to share feedback at any stage. 9. Review and Monitoring This policy is reviewed annually, or sooner if required due to EYFS updates or feedback from parents, children, or external agencies. Staff receive ongoing training to remain knowledgeable about current EYFS standards, safeguarding, inclusion, and effective admissions practice.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Fees & Session Times At Happy Bears Early Years Ltd, we offer flexible session options to support families while providing a calm, structured routine for children. Our fees are clear, transparent and designed to give parents choice around funded and non‑funded hours. Opening Hours Monday – Friday 8:00am – 4:30pm Term Time Only Session Times Early Drop-Off / Breakfast Club 8:00am – 8:45am Includes a healthy breakfast for all children attending. Morning Session 8:45am – 11:45am Afternoon Session 11:45am – 2:45pm Full Day Session 8:45am – 2:45pm Extended Collection 2:45pm – 4:30pm Includes a light tea option for children attending. These sessions provide a consistent routine while allowing families to choose the hours that work best for them. Fees Privately Paid Childcare Our standard hourly rate for non‑funded childcare is: £9.00 per hour This applies to children who are not eligible for funding or families who wish to purchase additional hours beyond their funded entitlement. Optional Extra Sessions These sessions can be paid for privately or covered by remaining funded hours (subject to eligibility and availability): Early Drop-Off (Breakfast Club): £7.50 per session Breakfast included. Extended Collection: £15.00 per session Light tea included. Optional extras are not required to access an Early Years Funded Entitlement (EYFE) place.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Meet The Team Sam Manager, SENDCo & DSL Paediatric First Aid Trained I began my childcare journey in 2017 when I registered as a childminder and successfully ran my own childminding business. As a qualified Level 3 professional, I also earned my Level 3 Early Years SENDCo qualification. Fueled by my passion for working with children, I took the next step to establish a nursery setting. I am dedicated to ensuring that every child feels included and supported, helping them reach their full potential in a nurturing and welcoming environment. Kayleigh Deputy Manager and DSL Paediatric First Aid Trained Kayleigh has spent 17 years in the childcare field, showcasing her commitment to each child's individual development. She strongly values safeguarding and focuses on fostering a safe and nurturing environment for every child she looks after. Chloe Level 3 Early Educator Paediatric First Aid Trained Chloe is a Level 3 Early Educator with numerous years of experience in childcare. Her commitment and passion are evident in work, positively impacting the children under her care. Chloe's talent connecting with each child creates a nurturing environment that allows them to feel secure while they learn and develop. Amanda Level 3 Early Educator Paediatric First Aid Trained Amanda has worked in childcare for several years. taking some time off to welcome her youngest child, she returned to her passion of helping children learn and develop to their full potential. Her commitment to nurturing young minds is evident in her approach, as she fosters an engaging and supportive environment for every child. Amanda believes that every child deserves the opportunity to thrive and grow. Kate Level 2 Early Educator Paediatric First Aid Trained Kate is wonderful with all children, but her nurturing nature truly shines in our under 2.5-year-olds room. She cultivates a warm and supportive atmosphere that enables these little ones to build secure attachments, helping them feel safe and confident. Her ability to connect with each child encourages them to learn in their own unique ways, promoting their growth and development. Emma Early Educator Paediatric First Aid Trained Emma has dedicated a number of years to nurturing and caring for children. Her experience equipped her with the skills to create an, engaging, and supportive environment for children to thrive. Emma’s passion for early childhood development shines through in her interactions, fostering creativity and learning in every child she encounters. She truly believes in importance of laying a strong foundation for their future. Romany Level 3 Early Years Apprentice Paediatric First Aid Trained Romany has developed a strong passion for childcare through her rewarding experiences. Surrounded by the joy and curiosity of children, she understands the essential roles of nurturing and creativity. Each interaction has provided her with important insights into child development and the value of a supportive environment. Romany is excited to apply her knowledge and enthusiasm to create a positive atmosphere for every child she cares for. Olivia Level 3 Early Years Apprentice Paediatric First Aid Trained Olivia is a truly remarkable individual who brings joy and positivity wherever she goes. Her natural ability to connect with children is inspiring; they feel comfortable and safe in her presence. With her patience and kindness, she creates an engaging and nurturing environment that fosters growth and. Parents can rest assured knowing their children are in such capable hands. Lisa SEND Support Assistant & DSL Paediatric First Aid Trained Lisa devoted eight years to working as a 1-to-1 support worker in a school, showcasing her unwavering dedication to children with Special Educational Needs and Disabilities (SEND). Anyone who meets her can clearly see her heartfelt passion for helping every child succeed. Lisa strongly believes that every child should have the necessary support to reach their full potential, and she carries this belief into her position at Happy Bears. Her experience and commitment make her a tremendous asset to the team and a dedicated advocate for the children she supports.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Privacy Notice for Parents/Carers Happy Bears Early Years Ltd is committed to protecting the privacy and security of children and their families. This privacy notice explains how we collect, use, store and share personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. What Information We Collect We may collect and process the following information about you and your child: Child’s personal details (name, date of birth, address) Parent/carer contact details Emergency contact information Medical information, allergies and dietary requirements Development records, observations and assessments Attendance records Accident, incident and safeguarding records Funding and eligibility information SEND or additional needs information Photographs and videos (only with separate consent) Communication records between parents and the setting How We Collect Information We collect information through: Registration and enrolment forms Ongoing observations and development records Communication with parents/carers Our secure online systems: Tapestry (learning journal and parent communication) Impact Early Years (secure safeguarding and incident recording) Information shared by external professionals (with consent or where legally required) Why We Collect This Information We use personal data to: Provide safe, high‑quality care and education Monitor children’s development and progress Communicate effectively with parents/carers Meet safeguarding and welfare requirements Comply with legal and statutory obligations under the EYFS Process funding claims and liaise with the local authority Support children with SEND or additional needs Maintain accurate records for Ofsted and regulatory purposes Our Lawful Bases for Processing Under UK GDPR, we rely on the following lawful bases: Legal obligation – safeguarding, EYFS requirements, accident records Public task – funded childcare administration Contract – providing childcare services to your family Vital interests – where a child’s safety or health is at risk Consent – for optional items such as photos, videos, or marketing How We Store Your Information We store information securely: On password‑protected systems such as Tapestry and Impact Early Years. In locked cabinets for paper records Access is restricted to authorised staff only We use appropriate technical and organisational measures to protect data from loss, misuse or unauthorised access Both Tapestry and Impact Early Years use secure, encrypted servers and comply with UK GDPR requirements. Sharing Information We only share information when necessary and in line with legal requirements, including with: The Local Authority (e.g., funding, safeguarding) Ofsted or other regulatory bodies Health professionals or external agencies supporting your child Safeguarding partners where there is a concern for a child’s welfare Other early years settings or schools during transitions (with consent) We will always seek your consent where appropriate, unless we are legally required to share information without it (e.g., safeguarding concerns). How Long We Keep Your Information We retain records in line with statutory guidance and recommended retention periods. For example: Child records: kept for a reasonable period after leaving the setting Accident/incident records: kept for the legally required period Safeguarding records: retained in line with local safeguarding procedures Funding and financial records: kept for audit requirements A full retention schedule is available on request. Your Rights Under UK GDPR, you have the right to: Access your personal data Request correction of inaccurate information Request deletion of data (where appropriate) Object to or restrict processing Withdraw consent (where consent is the lawful basis) Request a copy of the data we hold To exercise any of these rights, please contact us. Contact Details If you have any questions about this privacy notice or how your data is handled, please contact: Sam – Manager Email: happybearsearlyyears@outlook.com You also have the right to contact the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Sleeping Children & Safer Sleep Policy At Happy Bears Early Years Ltd, your child’s safety is our highest priority. We follow NHS safer sleep guidance, Lullaby Trust recommendations and EYFS requirements to make sure every child sleeps safely and comfortably. Our Safer Sleep Promise We follow key safer sleep principles to reduce risks and keep children safe: Babies are always placed on their backs to sleep. Sleep spaces are flat, firm and clear of hazards. Children’s faces must always be visible and uncovered. No pillows, duvets, loose blankets, soft toys or comforters near the face. Room temperature is kept between 16–20°C and monitored. Children must not sleep in car seats, bouncers or swings inside the setting. Children cannot be accepted into the setting asleep. If a child arrives asleep in a car seat or pushchair, parents will be asked to wake them before handover. Staff stay alert, present and able to see all sleeping children at all times. Babies do not sleep on their side or tummy unless medically required and documented. These steps help prevent overheating, suffocation and unsafe sleep positions. How We Support Safe Sleep at Different Ages Babies (0–12 months) Sleep on their backs only Sleep in a cot or crib with a firm mattress Sleep sacks may be used if provided by parents Room temperature monitored closely Staff remain in the room at all times Toddlers (1–2 years) Sleep on safe sleep mats Cellular blankets may be used but never covering the face Staff ensure children stay in safe positions Calm, supervised sleep environment Preschool Children (2–5 years) Rest or sleep on safe sleep mats Children may choose a comfortable position, but faces must stay clear Sleep is optional; quiet rest is always available Individual Bedding Each child has their own named bedding set, including: Cellular blanket Sheet Bedding is stored individually, washed regularly and never shared. Our Sleep Environment We make sure all sleep areas are: Calm and quiet Supervised at all times Well‑ventilated Kept at a safe temperature (16–20°C) Free from hazards Set up so staff can clearly see every child Lighting is kept bright enough for staff to see children’s breathing and position. Sleep Checks Every 10 Minutes Staff complete a sleep check every 10 minutes and record: Time the child fell asleep Sleep position Room temperature Child’s body temperature Confirmation the face is clear Staff initials Time the child wakes up If a child moves into an unsafe position, staff adjust them immediately and record the action. Supervision Staff stay in the sleep area at all times Staff must be able to see and hear all children No mobile phones or personal devices during sleep checks Ratios are always maintained Staff respond immediately to any signs of distress or overheating Children Who Don’t Usually Sleep If your child doesn’t normally sleep: A quiet rest area will be offered We follow your child’s home routine where possible We will let you know if your child sleeps unexpectedly Medical or Additional Needs If your child has a medical condition affecting sleep: We will create a personalised sleep plan with you and relevant professionals Staff follow medical guidance precisely Any equipment will be risk assessed Recording & Monitoring All sleep records are: Completed accurately Initialled by staff Stored securely Reviewed regularly by the Manager and DSL team Any concerns or unusual sleep patterns will be shared with parents. Policy Review We review this policy every year, or sooner if: NHS or Lullaby Trust guidance changes EYFS requirements change Sleep equipment or procedures change Safeguarding concerns require an update

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice DBS Checks & Safe Access to Our Setting At Happy Bears Early Years Ltd, children’s safety is at the heart of everything we do. To meet the latest EYFS 2026 and Safeguarding & Child Protection requirements, we have strict procedures in place to make sure only suitable adults have access to our setting. Enhanced DBS Checks for Staff All members of our staff team must have a current Enhanced DBS check before they start working with us. This includes: Permanent staff Part‑time staff Bank/relief staff Apprentices Students on placement Regular volunteers No one is permitted to work with children until their DBS has been fully cleared and verified by management. We also carry out: Identity checks Reference checks Right‑to‑work checks Ongoing suitability checks throughout employment This ensures every adult working with your child is safe, suitable and fully vetted. Regular Visitors & Professionals Any regular visitor who may have contact with children — such as therapists, SEND professionals, or external educators — must also have a current Enhanced DBS check that has been seen and recorded by our management team. We keep a secure record of all DBS numbers, dates and verification checks. Visitors Without a DBS Some visitors do not require a DBS check, such as: Contractors Delivery drivers Maintenance workers One‑off visitors Parents attending events Students visiting for observation only These visitors will never be left unsupervised with children. They are: Supervised at all times by a member of staff Restricted to appropriate areas Clearly identified as visitors Not permitted to take children to the toilet, comfort children alone, or enter children’s areas without supervision This ensures children remain safe at all times. Unannounced Professionals Certain professionals may arrive without prior notice, such as: Ofsted inspectors Social workers Police Emergency services These individuals do not require a DBS check to enter, but their identity will always be checked and they will be supervised appropriately according to safeguarding guidance. Our Commitment to Safe Practice We follow all requirements set out in: EYFS 2026 Safeguarding & Welfare Requirements Keeping Children Safe in Education (KCSIE) 2026 West Sussex County Council safeguarding procedures This means: Only vetted adults work with children Visitors without DBS checks are never left alone with children Staff remain vigilant and challenge any unauthorised person on site All adults understand their safeguarding responsibilities Your child’s safety is always our top priority.

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice SEND Report This SEND Information Report outlines how Happy Bears Early Years supports children with Special Educational Needs and Disabilities (SEND) and forms part of the West Sussex Local Offer. Our Inclusive Ethos At Happy Bears Early Years, we believe every child is unique and deserves the opportunity to thrive within a safe, nurturing, and inclusive environment. We are committed to early identification of additional needs, removing barriers to learning, supporting children’s emotional wellbeing, and working closely with parents and professionals. 1. How does the setting know if children need extra help? Children’s development is monitored through ongoing observations, assessment against the EYFS developmental milestones, daily interactions, and discussions with parents. Where appropriate, staff may use STAR observations to help identify patterns, triggers, communication needs, and areas where other support may be needed. These observations support staff in understanding children’s emotional regulation, behaviours and individual needs to ensure appropriate strategies and interventions can be implemented. Where appropriate, the setting will work closely with parents and carers to discuss concerns and, with parental consent, may support families in making referrals to external professionals and services including West Sussex SEND Under 5s services and Speech and Language Therapy. 2. What should I do if I think my child may have SEND? Parents are encouraged to speak with Sam (SENCO / Nursery Manager), Kayleigh (Deputy Manager), and/or their child’s Key Person. We believe strong communication between parents and staff is essential in ensuring children receive the appropriate support and care to meet their individual needs. 3. How will staff support my child? Children with SEND may be supported through differentiated learning opportunities, communication support, sensory resources, visual aids and emotional wellbeing support. Happy Bears Early Years has a dedicated SEND Support Worker who works alongside children within the setting to support communication, interaction, engagement, and emotional wellbeing. The SEND Support Worker may provide small group support, individual support, and Bucket Club sessions to support attention, engagement, and shared interaction skills. Bucket Club sessions are carried out weekly or more frequently where appropriate to meet children’s individual needs. To further support communication and inclusion throughout the setting, Happy Bears Early Years has introduced Widget symbols and visual communication aids around the environment, home language alongside symbols for children with English as an Additional Language (EAL), and simple Makaton signs during daily interactions and routines. 4. How will the setting support my child’s learning and development? Where additional support is required, the setting may implement: Individual Support Plans (ISP) Targeted developmental goals Adapted learning activities Emotional wellbeing support strategies One Page Profiles Targeted interventions and communication support strategies The setting follows the graduated approach outlined in the SEND Code of Practice: Assess → Plan → Do → Review Where appropriate, a One Page Profile will also be completed in partnership with parents and professionals to help staff understand and support a child’s individual needs, strengths, interest, and preferred strategies. These will be shared within the room environment to ensure all staff are aware of how best to support the child consistently throughout the day. Where appropriate, the setting may also use SEND developmental tracking tools within Tapestry observations to help monitor children’s progress, identify emerging needs, and support the planning of targeted next steps, interventions, and support strategies. Support is regularly reviewed to ensure children are making progress. 5. How will I know how my child is doing? Parents are kept informed through daily verbal feedback, parent meetings, progress updates, shared observations, and Individual Support Plan reviews. 6. How will you help me support my child’s learning? We support parents by sharing strategies used within the setting, providing ideas to support learning at home and signposting families to additional support services where appropriate. 7. What support will there be for my child’s emotional wellbeing? At Happy Bears Early Years, children’s emotional wellbeing is a priority. We recognise that behaviour is a form of communication and aim to support children through positive, nurturing, and child-centred approaches. The setting follows an Emotional Wellbeing Policy which focuses on emotional regulation, positive relationships, communication support, co-regulation and supporting children’s wellbeing and sense of belonging. 8. What specialist services and expertise are available? Where appropriate, we work alongside a range of professionals including Speech and Language Therapists, Occupational Therapists, Health Visitors, Portage services, and the West Sussex Early Years SEND and Inclusion Team. Parents are always involved in referrals and discussions with external professionals. Where appropriate, Happy Bears Early Years may also support families through the Early Help process. We recognise that some children and families may benefit from additional multi-agency support and will work collaboratively with parents and relevant professionals to ensure children receive the appropriate help and support at the earliest opportunity. The SENCO and SEND Support Assistant regularly attend face-to-face West Sussex SEND network meetings and training opportunities to ensure the setting remains up to date with current SEND guidance, inclusive practice, and local support services available to children and families. 9. How will my child be included in activities? We aim to ensure all children can access the full curriculum and experiences offered within the setting through inclusive teaching approaches, adapted activities, sensory support, and visual communication aids. 10. How accessible is the setting? Happy Bears Early Years aims to provide an accessible and inclusive environment for all children and families through flexible learning environments, adapted resources, and inclusive teaching approaches. The setting benefits from: Wide entrances and accessible spaces throughout the building Disabled toilet facilities Flexible room layouts and adapted learning environments where appropriate Visual communication support and inclusive resources Reasonable adjustments will be made wherever possible to support children’s individual needs and ensure all children can access the environment safely and comfortably. 11. How will the setting support transitions? Transitions are carefully planned through transition meetings, sharing information with schools and settings, transition visits, photographs, and visual support strategies. 12. How are staff trained to support children with SEND? Staff receive ongoing training, guidance and professional development to ensure they are able to effectively support children with SEND and additional needs within the setting. Training and professional development focuses on inclusive practice, communication and language development, emotional wellbeing, safeguarding, and supporting children’s individual needs. The SENCO also provides ongoing guidance and support to staff within the setting. 13. How will the setting evaluate the effectiveness of SEND provision? The effectiveness of SEND provision is reviewed through monitoring children’s progress, reviewing Individual Support Plans, parent feedback, staff reflection, and liaison with external professionals. 14. How can parents make a complaint? If parents have concerns regarding SEND provision, they should initially speak with the SENCO/Nursery Manager. Parents may also follow the setting’s formal complaints procedure. West Sussex SEND Support Services West Sussex Local Offer: https://westsussex.local-offer.org West Sussex SENDIAS: https://westsussexsendias.org West Sussex County Council SEND Support: https://www.westsussex.gov.uk/education-children-and-families/special-educational-needs-and-disability-send/ Review of this Report This SEND Information Report will be reviewed annually or sooner if changes to provision or legislation occur. Happy Bears Early Years Ltd “Where little steps make big smiles.” 💛

HOME Contact us Our Curriculum Meet the Team Send Report Safer Sleep Admissions Policy Fees & Session Times Early Years Funded Entitlemnet (EYFE) - DBS Checks & Safe Access to our Setting policy statements Operation Encompass Privacy Notice Operation Encompass Happy Bears Early Years Ltd is proud to be part of Operation Encompass, a national safeguarding initiative that helps early years settings support children who may have been affected by domestic abuse. Operation Encompass enables the police to share important, confidential information with our Designated Safeguarding Leads (DSLs) before the start of the next day. This means that if a child has been involved in or exposed to a domestic incident, we can offer sensitive, timely and appropriate support as soon as they arrive at nursery. We do not receive detailed information — only what is necessary to help us understand that a child may need extra emotional reassurance, calm routines or additional nurture. Being part of Operation Encompass helps us to: Provide immediate emotional support and comfort Adjust routines to meet a child’s needs Understand changes in behaviour, tiredness or anxiety Work closely with families and professionals Offer early help in line with EYFS 2026 safeguarding requirements Only our DSL team receives Operation Encompass notifications, and all information is handled with the highest level of confidentiality. If you ever have safeguarding concerns or need support, you can contact our DSL team directly at: dsl@happybearsearlyyears.co.uk Operation Encompass strengthens our commitment to keeping children safe, protected and emotionally supported at all times.